May 2, 2024
Gay-Kimball Library Board of Trustees Meeting Minutes
Attendees: Trustees: Colleen Brennan, Kristan Tilton, Steve Obert; Staff: Pilar Goodell, Director; Public:
None
Call to Order 5:32pm
 KT made a motion to approve the minutes from 04 APR 2024. CB 2 nd . All were in favor.
 PG discussed March numbers (door count, computer usage, Libby, take and makes, story time
etc.).
 Discussed current figures in library bank accounts.
o Zentangle will continue in the fall
o EHF will work to notify their guest of the book club book earlier for better participation
o PG is to check the policy regarding petty cash amount and deposit as needed.
 Old Business:
o KT indicated she is checking with the NHLTA and NHMA on rules for the transfer of the
Memorial Fund to the Trust Fund.
o The painter is coming in for final work. When complete the final payment is to come
from Bldg. Maintenance
o The treasurer has received new checks (currently there is an issue with them fitting in
the lockbox)
o SO advised that the roof leak has been fixed and has been paid for. PG found
replacement ceiling tiles in the basement. The expected life of the roof is 7-10 years so
the board should look into funding a capital reserve.

 New Business:
o Pilar and possibly Kristan will work to attend a grant writing workshop in Keene.
o Who has keys to the building? Answer Kristan, All library employees, + those with access
to the key locker code. Board advised Pilar to change the locker code and advise.
o Elevator is fixed: Pilar to call the State of NH and confirm that it’s fixed and pay for the
updated certificate.
o Beyond the Bell Program – attending
o Change Fines account? – PG requested to change the fines account to the Events
account and keep it separately for budget expectation purposes dedicated to Events (i.e.
escape rooms, Halloween, summer reading, May 4 th , Cookie tour). CB will look into how
to change the name of the account. CB made a motion to change the fines account, SO
2 nd – All in favor.
o Trash removal – All setup and will be $45/month
o Computer updates – complete on 3 computers 2 are pending. Did not end up using the
premium level of Deepfreeze as the basic level was adequate.
o CB will stop into TD Bank about putting SO on the signature card.
o Pilar will send the trustees the Overdrive tiers information, and it will be discussed at
the next meeting.

The meeting was adjourned at 7:02pm. Next meeting: 026 June 2024